Oxfam for fresh graduates 2024

Oxfam is a world community who consider poverty isn’t inevitable. It’s an injustice that may be overcome. We are store volunteers, girls’s rights activists, marathon runners, support staff, espresso farmers, road fundraisers, goat herders, coverage consultants, campaigners, water engineers, and extra. And we received’t cease till everybody can reside life with out poverty for good.

Position: Administration Intern Oxfam

ROLE DESCRIPTION

Working directly with the Administrative team, as well as not directly with companions, inside departments, suppliers and other stakeholders.

Specific duties

Administrative Management:

• Receive visitors and calls, handle their inquiries, and direct them to the suitable individuals in accordance with their wants with a optimistic, useful angle, correct communication, and up to date guests’ record tracker.
•  Answer telephones and provides info to callers, take messages, or switch calls to applicable people if any.
• Set up and preserve paper and digital submitting methods for information, correspondence, and different materials.
• Ensures well timed reception and transmission of any challenge correspondence and circulation and data sharing to workers.
•  Ensure well timed procurement of contingency airtime for guests.
• Performs photocopy, scan, and different associated actions.
•  Issues outgoing letters in a required method.
• Responsible for the incoming and outgoing correspondences of the workplace and Framework settlement, find/file, and/or replay as required.
•  Maintain scheduling and occasion calendars and accountable to rearrange each in-house and exterior occasions together with social occasions and dealing with pressing money purchases resembling ordering meals, consuming water and so forth.
• Ensure making all flight, lodging and shuttle service preparations to all workers and visitor/guests.
• Support on Oxfam ET Office premises security and easy operating.
•  Follow up usually and informing the home workers to refill the water dispenser jar, having sufficient consuming glass, rest room utensils like rest room paper, cleaning soap….
•  Ensure well timed settlements of flight, taxi, lodging, and authorized service funds.
• Work carefully with HR and Share an up to date record of contacts to all workers month-to-month as and when updates are made, comply with up with Ethio Telecom on the package deal points each month.

Supply management:

• Assist the supply team with dispatching tender documents and phrases of reference, and sharing signed contracts with the sector staff and others stakeholder.
• Facilitate provider payments within the absence of the Supply staff
• Maintain an applicable report of all procurement actions, choices, and contracts the process is precisely documented for the purposes of accountability and auditing.
• Proactively and successfully help with the provision &logistics staff (procurement, fleet, warehouse).
• Establishing and sustaining moral, skilled relationships with suppliers and workers.

Contributing to Oxfam’s goal of ending poverty and suffering

Location: Addis Ababa

Deadline: Jan 18, 2024

How to Apply

As a part of your on-line software, please add your up-to-date CV and a masking letter explaining your suitability in opposition to the important standards within the job profile by way of www.ethiojobs.internet or utilizing Oxfam’s inside /External software portal beneath on or earlier than January  18, 2024.

Use this hyperlink to Apply:

External https://jobs.oxfam.org.uk/vacancy/20544/description.